Tip: You don't need to say or type the exact words below — just speak or write naturally. DiaryWorx understands context, so "put Mrs Smith in for a boiler service Friday 2 o'clock" works whether you say it in a voice note or type it as a text.
Booking Jobs
"Book Mrs Smith at 14 Acre Lane LA3 3BQ for a boiler service on Tuesday at 2pm"
"Full day job for Johnson's at 22 King Street on Friday"
"Book me out all day Thursday"
"Block out next week"
"Book out Monday morning"
Checking Your Diary
"What jobs have I got today"
"Show me tomorrow's jobs"
"What's my next job"
"What have I got on Friday"
Availability
"When's my next free day"
"When am I free for a 3 hour job"
"Am I free next Wednesday"
"Do I have 2 hours free on Thursday"
Managing Jobs
"Reschedule Mrs Smith's job to Friday at 3pm"
"Move tomorrow's 2pm job to Monday at 9"
"Change the address on Smith's job to 15 Acre Lane"
"Add a note to Friday's job — customer wants Nest thermostat"
"Mark Smith's job as complete"
"Cancel Thursday's boiler job"
Photo Bookings
Take a photo of a handwritten note and send it
Works with abbreviations — "Mon" "rd" "ave" "appt" etc
Photograph a week's schedule and add all jobs at once
Works with typed notes, screenshots, and customer messages too
Examples
Photo of "12 Foss Court LA3 — boiler repair Mon 10am" → books instantly
Photo of a week's job list → adds all jobs at once
Screenshot of a customer text with their address → extracts and books it
Reminders
"Remind me to call Mrs Jones at 3pm"
"Remind me to order parts tomorrow morning"
Invoices & Quotes
"Invoice Mrs Smith £150 for a boiler service"
"Quote Mr Jones £300 for a new radiator"
"Show my unpaid invoices" or "invoices this month"
"Mark SMIT001 as paid" · "approve Jones's quote"
"Convert Mrs Smith's quote to an invoice"
Your customer gets the invoice by email and WhatsApp with a tidy, downloadable PDF link — and you get a copy for your books.
Business Profile
"Set up my business profile" or "update my business details"
Send a photo of your letterhead, business card or van — it reads the details for you
Or answer a few quick questions — name, address, phone, Gas Safe, VAT, email
Change one detail anytime: "update my email" or "change my address to 5 High Street"
Add your logo: say "update my logo", or send a photo with the caption "logo"
Your details and logo appear on every invoice and quote you send
Need help?
Contact us at hello@diaryworx.co.uk